Most uniform way of dating documents
Filing is the process of classifying, arranging, sorting, and storing records so they may be easily located and retrieved when needed.The classification and control of records involves consideration of the basic file groups, material collection procedures, file preparation, sorting, indexing, maintenance, and cross referencing.The PRIMARY INDEXING UNIT uses the color-coded numeric label.The SECONDARY INDEXING UNIT will be typed as the first line of the label.ITD Records Management will assist state agencies in determining the subject classifications in which the agency's records would be located.This will result in an individualized filing system coordinated to the statewide records management program.
Groups of folders for the current year are placed in front of those for prior years.
This color would be the same on all guides and folders until the next primary indexing unit begins.
Open-shelf filing systems require the following file supplies: Guides may not necessary in color-coded, open-shelf filing systems because the change of colors indicates the change of subject.
The SECONDARY INDEXING UNIT will be the record series names which are determined through the records equipment inventory.
These will be placed on the middle-position guides.